Posted: 05-Sep-2019

PT - Program & Data Specialist - Gaithersburg, Maryland


Under the supervision of the Division Director, serves as Database Administrator for both the Healthy Families Montgomery (HFM) and Discovery Station Early Head Start (EHS) information management systems. Provides data analysis and consultation for all division programs. Ensures program data and reports are accurately maintained and disseminated. This is a part-time (35 hours per week) position with a flexible schedule.

Duties and Responsibilities

1. Works closely with the Division Director and other program leadership to ensure each program has appropriate mechanisms in place to track and report program outcomes, results, and customer satisfaction.
2. Assists Division Director, HFM Program Director, and EHS Program Director with data collection and consolidation of monthly, quarterly and annual reports. Assists other programs within the division as required.
3. Manages data for programs as needed, identifying reasonable and efficient methods for maintaining the various data collected and used by the programs. Develops or upgrades databases as required.
4. Supports Program Directors with analysis of program data for purposes of validation and reconciliation. Reviews data for deficiencies; resolves discrepancies.
5. Provides data and analysis to support program reporting, evaluation, and certification. Executes reports that effectively satisfy the needs of all stakeholders, including clients, program staff, program and agency management, funding sources and monitoring entities.
6. Serves as Administrator for HFM’s PIMS database by compiling information and establishing entry priorities, as well as entering new and updated program information. Ensures the confidentiality of client records.
7. Supports the HFM team with data and analysis for quarterly reporting requirements, grant applications and the HFM Annual Evaluation Report.
8. Designs the presentation of both qualitative and quantitative data for the HFM Annual Evaluation Report required to maintain HFA Accreditation and to fulfill contractual obligations.

9. Serves as Administrator for EHS’s PROMIS database, working to develop procedures for data entry, verification and reporting. Serves as liaison with database developers to correct issues and customize reports as needed. Provides database support to all stakeholders.
10. Supports EHS program reviews and audits with respect to data and requirements, program reports and the annual EHS Program Information Report (PIR).
11. Other duties as assigned.


Bachelor’s Degree in business, information technology or social services or equivalent experience required. Intermediate/advanced proficiency in Microsoft Excel and Access. Three years of experience in information technology, with data entry, database structures and navigation required. Experience in a private non-profit agency preferred. Position requires strong written and organizational skills and a self-starter with the ability to work as a team player.

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Apply By Mail

To apply by mail, please send a cover letter with the job title and your resume to Family Services, Inc:

Human Resources, Family Services, Inc.
610 East Diamond Avenue, Suite 100
Gaithersburg, MD 20877

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